LADWP Risk Management Business Group Mission Statement
Our goal is to provide excellence in customer service to organizations/personnel interacting with the Risk Management Group. We strive for efficiency. Our intent is to make your interaction as easy and pleasant as possible.
LADWP Risk Management Goals
It is the policy of the LADWP that upon the award of a contract, the selected Bidder/Proposer/Vendor must provide evidence of insurance that conforms to the insurance requirements of the bid/proposal/agreement.
- To accurately access and evaluate risks to the Department and effectively implement strategies to address these risks.
- To provide and apply Risk Management techniques to progress operational needs and programs.
- To monitor the effectiveness of Risk Management approaches and adjust or modify accordingly.
Evidence of Insurance
For instructions and guidelines for submitting evidence of insurance to the LADWP, see Guidelines for Submitting Evidence of Insurance.
FAQs
LADWP will accept Acord Certificates of Insurance that are accompanied with the appropriate required policy endorsements. A certificate or a memorandum of insurance that are not accompanied or followed by a properly issued policy endorsement will not be acceptable.
LADWP will accept Acord Certificates of Insurance that are accompanied with the appropriate required policy endorsements. A Certified policy or copy will not be required unless specifically requested by the Risk Manager. Acceptability of the certified policy as well as required endorsements will be subject to the review and approval of the LADWP Risk Management Group.
The only acceptable form of evidence of insurance will be a Certified True and Correct copy of the entire original policy, with appropriate Insurance Company Endorsements for Loss Payee Status, Notice of Cancellation, and Additional Insured Status, as required in the contract.
No, these forms are pre-approved by the City Attorney of Los Angeles, and changes, strikeouts, additions, deletions, etc. are not permitted.
No, any documents submitted for approval may be received via U.S> Postal Service, Electronic E-mail or by Facsimile (FAX).
Yes, we do accept State Fund forms, provided they have adequate limits for Employers’ Liability, a Waiver of Subrogation, and a 30 day Notice of Cancellation. Please order the 2065, and 2570 endorsements, and adequate limits per the contract, or else the Certificate will not meet the Department’s requirements.
Certificates of Insurance are not Legal Documents, as is clearly stated on them. They can confer no legal rights on the Certificate Holder. They neither alter, amend, nor extend any coverage that is indicated on them. By contract, the Department requires confirmation of Additional Insured Status, Absolute 30 Day Notice of Cancellation, Loss Payee Status, Waiver of Subrogation, etc,. These are legal rights that the Department is required to have on the insured’s policy or policies. We require endorsement forms for the following reason: Endorsement forms are legal documents that are designed to be appended to the insured’s insurance policy, thus becoming a legal change or endorsement to the policy.
There is no need or requirement for the State Department of Insurance to approve the LADWP Endorsement Forms. Only Insurance Company Forms require approval by the Department of Insurance, and because the LADWP forms are not Insurance Company forms, they do not need approval, and may be attached to any policy as an acceptable endorsement. The Department of Insurance has indicated that it is acceptable to append the Department Forms to policies of insurance.
Virtually all carriers will complete or authorize the insurance agent/broker to complete the LADWP Endorsement Forms.
Facsimile evidence of insurance may accepted only after receipt and review by the Risk Management Group.
At this time, the City Attorney has not approved electronic signatures for legal documents, of which the LADWP evidence of insurance Endorsement Forms are one variety. Therefore, only manually-signed original documents can be approved.
We prefer the Effective Date of Endorsement to be the policy inception date, which is the date the policy came into full force and effect. Alternately, the Effective Date of Endorsement may be the date on which the work is awarded by contract. However, in no event, can the Effective Date be after the work/tenancy has begun.
Generally speaking, evidence of insurance should be submitted when you are advised that you are the successful bidder. However, it is important to confirm at the earliest possible date. This is critical to ensuring that jobs start on time, because there is frequently a delay in starting due to inadequate or missing evidence of insurance documentation. Also, one advantage to approaching your insurance agent/broker early on in the process is to determine if there will be any additional cost to completing the required evidence of insurance forms.
Every bid should have insurance requirements included in the actual bid, if insurance is being required for that particular bid. The requirements will state the specific types and amounts of insurance being required. If you encounter a service bid that does not have insurance requirements, please contact the contract administrator or the buyer to clarify.
No, it is not mandatory to have any job reference on the forms being submitted. Actually, that is the preference, because evidence of insurance submitted without reference to applicability is considered “Blanket” evidence of insurance, and can apply to all work performed by a service provider over the policy period.
The most direct means is to provide the agent/broker with the contract insurance requirements matrix associated with your bid or proposal. The agent/broker can confirm coverages, policy limits, deductibles, policy period etc…, and transfer that information to the certificate and endorsement forms, and forward to LADWP Risk Management Group for review.